Analysis of the Implementation of Inactive Records Management Through the Application of Sikardi, a Dynamic Archival Information System, Within the Central Java Provincial Agency for National Unity and Politics in 2025

Alicia Salsabila Fitriani; Jazimatul Husna

doi:10.59141/jiss.v7i6.2373

Authors

Alicia Salsabila Fitriani Universitas Diponegoro, Indonesia
Jazimatul Husna Universitas Diponegoro, Indonesia

DOI:

https://doi.org/10.59141/jiss.v7i6.2373

Keywords:

inactive records, records management, SIKARDI implementation, government archives

Abstract

Inactive records management plays an important role in supporting orderly governmental administration, as these records still possess administrative, legal, and informational value despite their decreasing frequency of use. In an effort to improve the effectiveness of records management, government institutions utilize information technology through the implementation of the Dynamic Archival Information System (SIKARDI). This study aims to analyze the implementation of inactive records management through the application of SIKARDI within the Regional Agency for National Unity and Politics of Central Java Province in 2025. This research employed a qualitative approach with data collection techniques consisting of interviews, observations, and documentation. The informants involved in this study were archivists who directly handled the management of inactive records. The findings indicate that the implementation of SIKARDI has supported inactive records management in a more systematic manner, facilitated the record retrieval process, and improved efficiency in archival management. Nevertheless, the implementation of the system still encounters several challenges, including limited human resources, insufficient technical understanding of the system, and the suboptimal utilization of available features. Therefore, enhancing human resource competencies and strengthening organizational support are necessary to optimize the implementation of SIKARDI in inactive records management.

References

Amalia, M. M. (2023). Enhancing accountability and transparency in the public sector: A comprehensive review of public sector accounting practices. The ES Accounting and Finance, 1(03), 160–168.

Anggreani, W. P., Usman, O., & Rachmadania, R. F. (2025). Analisis penerapan Sistem Informasi Kearsipan Dinamis (SIKD) pada divisi teknologi informasi Kantor Pusat Perum BULOG. Perspektif Administrasi Publik dan Hukum, 2(2), 116–128.

Elharon, E. O., & Hassan, N. A. (2025). The role of accounting in enhancing transparency and accountability in the public sector. International Journal of Accounting and Management Sciences, 4(1).

Elvira, E., & Susanto, S. (2024). Archive contribution in the digital era to realize good and clean governance. In Proceedings of the International Conference on Law, Economic & Good Governance (IC-LAW 2023), 267–271.

Faizah, N. A., Thohir, M., & Salem, S. (2025). Optimizing digital archive management to improve the quality of integrated public services. Kharisma: Jurnal Administrasi dan Manajemen Pendidikan, 4(1), 31–43.

Iksaningtyas, S., & Rukiyah, R. (2018). Pemanfaatan sistem informasi kearsipan dinamis dalam mendukung pengelolaan arsip dinamis di Setda Provinsi Jawa Tengah. Jurnal Ilmu Perpustakaan, 7(3), 231–240.

Makmur, S. (2023). Implementation of archives digitization policy as a form of implementation of an electronic-based government system. Journal of Social Research, 2(6), 1847–1852.

Meirinawati, & Prabawati, I. (2015). Pengelolaan arsip dalam mendukung temu kembali informasi. Jurnal Administrasi Publik, 3(1), 45–56.

Nyfantoro, F., Salim, T. A., & Mirmani, A. (2019). Perkembangan pengelolaan arsip elektronik di Indonesia: Tinjauan pustaka sistematis. Diplomatika: Jurnal Kearsipan Terapan, 3(1), 1–13.

Prasetyo, A. A., & Husna, J. (2021). Evaluasi penggunaan Sistem Informasi Kearsipan Dinamis (SIKARDI) sebagai sarana temu kembali arsip di Bappeda Provinsi Jawa Tengah. Journal of Computer Science and Engineering (JCSE), 2(1), 12–26.

Putri, R. A., & Suputra, I. N. (2022). Pengelolaan arsip dinamis inaktif elektronik melalui aplikasi SIKD (Sistem Informasi Kearsipan Dinamis) dan hambatannya di Dinas Perpustakaan. Jurnal Ekonomi, Bisnis dan Pendidikan (JEBP), 2(2), 246–255.

Rachma, E. A. (2015). Penggunaan aplikasi e-Surat SIKARDI (Sistem Informasi Kearsipan Dinamis) dalam pengelolaan arsip elektronik untuk mendukung e-government di Badan Arsip dan Perpustakaan Kota Surabaya. Jurnal Pendidikan Administrasi Perkantoran (JPAP), 3(3).

Rahman, K., Adni, D. F., & Putra Nasution, M. (2024). Enhancing e-government in digital transformation: Integrating archive management and digital solutions in Pekanbaru, Indonesia. Otoritas: Jurnal Ilmu Pemerintahan, 14(2), 262–276.

Sugiarto, A., & Wahyono, T. (2010). Manajemen kearsipan modern: Dari konvensional ke basis komputer. Gava Media.

Sugiyono. (2013). Metode penelitian pendidikan: Pendekatan kuantitatif, kualitatif, dan R&D. (E-book Metodologi penelitian oleh Syafrida Hani Sahir).

Suherman, Y. (2017). Sistem informasi kearsipan tata kelola surat pada kantor inspeksi BRI Kota Padang. Jurnal RESTI (Rekayasa Sistem dan Teknologi Informasi), 1(1), 26–33.

Suprapto, R., & Prehanto, D. R. (2020). Pengembangan sistem informasi manajemen arsip dinamis dalam mendukung tata kelola kearsipan berbasis web menggunakan metode SDLC. Journal of Emerging Information Systems and Business Intelligence, 1(1), 35–42.

Tjiptasari, F. (2017). Persepsi kegunaan pengelolaan arsip digital menggunakan SIKD (Sistem Informasi Kearsipan Dinamis). Jurnal Kajian Informasi & Perpustakaan, 5(2), 111–126.